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Job scheduler
Your agents can handle recurring tasks automatically, running them exactly when you need them. This guide shows you how to set up and manage scheduled tasks (we call them jobs) so you can get the most from automation.
A job tells your agent what to do and when to do it. You can pause, change, or remove jobs at any time from your workspace.
Getting started with jobs
| Term | What it means |
|---|---|
| Job | The instructions for what to do and when |
| Run | Each time the job happens |
| History | Record of past runs with results and details |
Setting up your job
- Click Scheduled in the top menu.
- Select Create job.
- Pick which agent (or workflow) will handle the task.
- Choose when it should run. See the ‘choosing when jobs run’ section for more information.
- Provide a prompt for the agent to action when the job runs.
- Save your changes by hitting Save.
Choosing when jobs run
| Option | Works best for | Example | Where to find it |
|---|---|---|---|
| Regular timing | Simple repeated tasks | Every 15 minutes | Quick settings |
| Specific time | One-time tasks | 1 May at midnight | Calendar picker |
Times are based on your workspace’s timezone.
Keeping track of your jobs
- See all your jobs and their status in one place.
- Check the History tab to review past runs.
- Retry if something doesn’t work.
- Ensure that any errors that appear in response are addressed and solved.
Tips for success
- Name jobs clearly so everyone understands what they do.
- Test with short intervals first.
- Review job performance weekly.
Common issues and fixes
| Problem | Why it happens | How to fix |
|---|---|---|
| Job doesn’t start | Job is disabled or timezone mismatch | Check if it’s enabled and verify your timezone. |
| Keeps failing | Input or data problems | Read error messages, adjust inputs, and retry. |
| Jobs overlap | Run time exceeds the interval | Increase spacing between runs or prevent overlaps. |
Real-world examples
- Morning updates: Get a summary of yesterday’s customer activity at 7 AM.
- Weekly cleanup: Archive old content every Friday.
- Monthly planning: Review data and draft next month’s plan on the 1st.
With scheduled jobs, your agents handle routine tasks while you focus on what matters most. To get started, head to our guide on automating tasks.