Meetings lets you record a conversation directly in Autohive and see it transcribed live, as it is spoken. Type your own notes alongside the transcript. You can also ask the Notetaker (an AI assistant built into every meeting) to write the meeting up, edit its write-up, or search across every meeting you have recorded.

Access Meetings from the Meetings entry in the top-level navigation, just below Marketplace. It opens every meeting you can read across your plan. Your workspace keeps its own Meetings entry too, which opens the same page narrowed to that workspace’s tagged meetings.

Starting a meeting

  1. Click New meeting in the top right of the Meetings panel.
  2. Start typing your notes right away if you like. A meeting doesn’t need a recording to exist. Typing, or naming it, is enough to create one.
  3. Click the microphone button to start transcribing. Allow microphone access if prompted by your browser.

The microphone button turns green and pulses while transcription is live. The running timer next to it only counts listening time. Time spent paused is excluded.

Live transcription

While the microphone is on, speech is streamed straight to Autohive and transcribed as it happens. Open the Transcript panel in the dock at the bottom of the note to watch lines appear within moments of being spoken. No audio is recorded or stored anywhere. The live transcript is the only record kept of what was said.

  • On the web app, only your microphone is captured, so every line is attributed to you.
  • On the desktop app, your microphone and the call’s system audio are captured together. Lines are attributed to you or them.
  • If the connection to transcription drops, Autohive reconnects automatically. Everything already transcribed is safe. Only a brief reconnect gap is at risk.

Pausing and resuming

Click the microphone button again to pause. This releases the microphone and closes the connection, but leaves the meeting open. Click it once more to resume. It’s the same meeting and the same transcript, just continuing where it left off. Pause and resume as many times as you need during a single meeting.

A recording stops automatically after 4 hours of listening time (pauses don’t count towards this). It’s written up as though you had stopped it yourself.

Taking notes

The note is the main thing you see on a meeting’s page. Type into it before, during, or after a recording. Your notes autosave a couple of seconds after you stop typing.

Your own notes are always yours: Autohive never rewrites or overwrites what you typed. Alongside them sits the write-up, a second document the Notetaker fills in from your notes and the transcript together. It covers the points made, decisions, and actions, and leaves the small talk out.

Writing a meeting up

Click Summarize meeting in the dock to have the Notetaker write the meeting up on demand. You don’t need to stop recording first. If you end the meeting from the microphone button instead, the transcript is finished off and the write-up happens automatically as part of stopping.

You can summarize the same meeting again at any time. Autohive asks you to confirm first, since this replaces the current write-up with a fresh one from the whole transcript. Your own notes are never touched by this.

Asking the Notetaker

Click the dock at the bottom of the note to open a chat about the meeting. It offers two tabs, both talking to the same Notetaker — the only difference is who else can read what you send:

  • Everyone — a chat shared with every member of the meeting. Anything asked or changed here is visible to all of them.
  • Just you — a private thread between you and the Notetaker. Nobody else on the meeting can read it. This is also the thread that follows along if you mention another agent. That conversation moves to the mentioned agent’s own workspace, while the shared Everyone chat stays with the meeting.

In either chat, because it’s a normal conversation, you can ask things like:

  • “What did we decide about the launch date?” — it reads the transcript and note for the meeting you’re looking at.
  • “Add a follow-up action to fix the export bug” — it can edit the write-up directly. The changes save immediately and appear in the note on screen. It cannot edit your own notes.
  • “What did we agree with this same client last time?” This is about an earlier meeting. For those, it searches every meeting’s notes and transcripts in the workspace and reads whichever one is relevant before answering.

If the meeting is still recording, the Notetaker knows this and will say so rather than treating the transcript as final. Someone who can read a meeting but isn’t one of its members sees the Everyone composer greyed out, since only people on the meeting can message the Notetaker in it.

Browsing past meetings

The left panel lists all your recorded meetings grouped by date — Today, Yesterday, or the full date. Click any meeting to open it and view its note, write-up, and transcript.

Filtering by date

Clicking All dates opens a calendar picker. Days that have at least one meeting recorded are marked with a dot. Click any highlighted date to jump straight to those meetings.

Connecting a calendar

Connect a calendar so the Meetings page shows your upcoming events alongside your recorded meetings. Autohive supports Google Calendar and Outlook (Microsoft 365) Calendar, and you can connect both at the same time.

If no calendar is connected yet, a “Never miss a meeting” banner offers a Connect Google Calendar button and a Connect Outlook Calendar button. The same two buttons appear on the empty state when you have no notes and no calendar connected yet.

  • Connecting one calendar shows its events on the Meetings page.
  • Connecting both merges events from each calendar into a single list, sorted by time. If the same meeting exists on both calendars, it appears once for each, since events aren’t matched across providers.
  • Opening a calendar event creates a note named after it. Notes made from an Outlook event show a Microsoft Teams join link and an Open in Outlook Calendar link in the note header.
  • Outlook Calendar connects through your existing Microsoft 365 account connection. Connecting it also grants the other Microsoft 365 permissions (mail and files), not just calendar access, because they share one connection.

Managing a connection

Open the ⋯ menu on the calendar banner to reconnect or disconnect either calendar on its own:

  • Disconnect stops that calendar’s events from showing. The other connected calendar, if any, keeps working as normal.
  • If a calendar’s access is revoked from outside Autohive (for example, from your Google or Microsoft account settings), a notice tells you the saved connection was dropped. The other calendar’s events keep showing while you reconnect.

Tags

A meeting is private when it’s created — visible only to its editors. Tags are the only way to share a meeting with a wider group.

Open the tag control on a meeting (editors only) to choose one:

  • No tag — the meeting stays visible only to the people already on it.
  • A shared tag — the meeting is shared with everyone who holds that tag, as a viewer. Putting a shared tag on a meeting is a disclosure, not just tidying. Everyone who holds the tag can read it, along with every other meeting already on that tag.

Each workspace also acts as a tag automatically. A workspace tag is read-only from the meeting side. Its members are whoever belongs to that workspace, and Autohive keeps that list in sync live. There’s one place to manage them: the workspace itself, not the tag menu.

Managing who holds a tag

Click a shared tag to open Who has this tag. From there you can:

  • Add any member of your plan to the tag. This gives them read access to every meeting already on it, and any meeting tagged with it later.
  • Remove someone from the tag, as long as at least one person would still hold it.

Workspace tags don’t offer this dialog for adding or removing people. Change workspace membership instead to change who can read those meetings.

Technical notes

  • Recordings are captured through your browser microphone (web) or microphone plus system audio (desktop app), and streamed live for transcription. No audio file is ever uploaded or stored.
  • Maximum recording length is 4 hours of listening time; pausing does not count against it.
  • A recording session that isn’t actively listening times out after 15 minutes of inactivity.
  • Notes have a maximum length of 20,000 characters.
  • Calendar event times are read in the account’s own time zone and converted to yours; all-day events keep their original date regardless of time zone.