The Autohive Zoom integration connects your Zoom account with Autohive’s automation platform, enabling:

  • Meeting management - Create, update, delete, and retrieve Zoom meetings with full control over settings and scheduling
  • Meeting templates - Create reusable meeting templates for consistent meeting setups across your organization
  • Participant tracking - View meeting participants, attendance records, and participation details for past meetings
  • User management - Access user profiles, permissions, and account information
  • Calendar integration - Manage calendar events and settings through Zoom’s calendar API
  • Contact management - Access and search your Zoom contacts directory
  • Personalized invite links - Generate custom invite links for specific attendees

Install the integration

  1. Log in to Autohive and navigate to Your user profile > Connections or Your workspace -> Manage workspace

  2. Locate the Zoom Integration card and click Connect List of integrations in Autohive

  3. Authorize with Zoom - you’ll be redirected to Zoom’s authorization page

  4. Review and approve permissions. Autohive requests access to:

    • Create, update, and delete meetings
    • View meeting details and participants
    • Access user information and permissions
    • Manage calendar events and contacts
    • Create meeting templates and invite links

    Ensure you approve the permissions required in order for the integration to function as expected.

  5. Confirm installation - you’ll be redirected to Autohive with “Connected” status displayed

Use the integration

You can now use the integration with your agents, workflows and scheduled tasks!

  1. Follow our Create your first agent guide on how to create an agent.
  2. In the ‘Agent settings’, scroll down to the ‘Add capabilities’ section and turn on the Zoom capability. You can choose what individual Zoom capabilities to turn on and off.
  3. Once the settings have been selected, begin prompting the agent of the workflow you’d like to achieve with Autohive and Zoom!

Available capabilities

Meeting Operations

  • List Meetings: View all scheduled, live, upcoming, or past meetings for a user with pagination support
  • Get Meeting Details: Retrieve comprehensive meeting information including settings, host info, and join URLs
  • Create Meeting: Schedule new meetings with customizable settings including topic, duration, timezone, password, and recording options
  • Update Meeting: Modify existing meeting details such as topic, time, duration, and settings
  • Delete Meeting: Remove scheduled meetings with optional occurrence deletion for recurring meetings
  • Get Past Meeting: View details of completed meetings including duration and participant count

Meeting Templates and Invites

  • Create Meeting Template: Save meeting configurations as reusable templates for consistent meeting setups
  • Get Meeting Template Detail: View the full configuration of a saved meeting template
  • Create Meeting Invite Links: Generate personalized invite links for specific attendees with customizable expiration

Participant Management

  • Get Meeting Participants: View the list of participants who attended a past meeting with join/leave times
  • Get Meeting Participant: Access detailed information about a specific meeting participant

User Management

  • Get User Details: Retrieve comprehensive user profile information including settings, timezone, and account type
  • Get User Permissions: View a user’s permission levels within Zoom

Calendar Operations

  • List Calendar Events: View calendar events with filtering by date range and search queries
  • Get Calendar Event: Retrieve details of a specific calendar event including attendees and location
  • List Calendar Settings: View calendar configuration and settings

Contact Management

  • List Contacts: Browse and search your Zoom contacts directory with filtering by type

Key features

Comprehensive Meeting Management

  • Full lifecycle control of Zoom meetings from creation to deletion
  • Support for all meeting types: instant, scheduled, recurring with no fixed time, and recurring with fixed time
  • Advanced meeting settings including waiting room, join before host, mute upon entry, and auto-recording
  • Customizable meeting passwords and security options

Enterprise-Ready Scheduling

  • Timezone-aware scheduling for global teams
  • Meeting template support for standardized meeting configurations
  • Personalized invite links for tracking attendee participation
  • Recurring meeting management with individual occurrence control

Participant Analytics

  • Historical participant data for meeting attendance tracking
  • Join and leave time tracking for engagement analysis
  • Integration with past meeting data for comprehensive reporting
  • Support for large meetings with pagination

User and Account Management

  • Access to user profiles and organizational information
  • Permission-based access control visibility
  • Personal Meeting ID (PMI) configuration access
  • User timezone and preference management

Common use cases

Automated Meeting Scheduling

  • Create meetings automatically based on calendar events or form submissions
  • Schedule recurring team standups or project check-ins with consistent settings
  • Generate meeting links for customer onboarding workflows
  • Automate interview scheduling with personalized invite links

Meeting Notifications and Reminders

  • Send automated meeting reminders through connected messaging platforms
  • Distribute meeting links and passwords to participants automatically
  • Create pre-meeting briefings with agenda and participant lists
  • Send post-meeting summaries and follow-up tasks

Attendance Tracking and Reporting

  • Generate attendance reports for training sessions or webinars
  • Track participant engagement metrics across meetings
  • Create compliance reports for mandatory meetings
  • Analyze meeting patterns and participation trends

Calendar and Workflow Integration

  • Sync Zoom meetings with external calendar systems
  • Trigger workflows based on meeting creation or completion
  • Automate follow-up actions after meetings end
  • Coordinate meeting scheduling across multiple team calendars

Template-Based Meeting Management

  • Create standardized meeting templates for different meeting types
  • Ensure consistent security settings across all company meetings
  • Streamline meeting creation for recurring event types
  • Maintain organizational meeting policies automatically

Customer and Client Meetings

  • Automate client meeting scheduling from CRM triggers
  • Generate unique meeting links for customer support sessions
  • Track customer meeting history and engagement
  • Create personalized meeting experiences with custom settings

Zoom integration best practices

Meeting Security

  • Enable waiting rooms for external meetings to control participant access
  • Use meeting passwords for sensitive discussions
  • Disable join before host when host presence is required
  • Review auto-recording settings for compliance requirements

Scheduling Considerations

  • Always specify timezone when scheduling meetings for distributed teams
  • Use meeting templates for consistent meeting configurations
  • Set appropriate meeting durations to avoid calendar conflicts
  • Consider participant time zones when scheduling recurring meetings

Participant Management

  • Use personalized invite links for tracking attendance in large meetings
  • Review participant lists after meetings for follow-up actions
  • Monitor past meeting data for engagement insights
  • Set appropriate page sizes when retrieving large participant lists

Disconnect the integration

Important: Disconnecting stops data synchronization but preserves existing data in both systems.

  1. Navigate to Your user profile -> Connections or Your workspace -> Manage workspace
  2. Find the Zoom Integration
  3. Click Disconnect and confirm

Data Impact: Existing data remains unchanged in both systems, but sync stops and Autohive loses Zoom API access.

Uninstall the app

From Zoom: Go to your Zoom account settings > Apps > Installed Apps > Find Autohive and uninstall