The Autohive Toggl Track integration connects your Toggl workspace with Autohive’s automation platform, enabling:

  • Time entry automation - Automatically create time entries for tasks, meetings, and project work
  • Project time tracking - Track time spent on specific projects and tasks through automated workflows
  • Billable time management - Automatically categorize and track billable hours for client work
  • Workflow-based tracking - Start and stop time tracking based on external triggers and events
  • Team productivity automation - Create time entries for team activities and collaborative work
  • Integration with project tools - Sync time tracking with project management and task systems

Install the integration

  1. Get your Toggl API token:

  2. Log in to Autohive and navigate to Your user profile > Connections or Your workspace -> Manage workspace

  3. Locate the Toggl Track Integration card and click Connect

    List of integrations in Autohive

  4. Enter your API token in the authentication field

  5. Confirm installation - your Toggl Track account will be connected to Autohive

Use the integration

You can now use the integration with your agents, workflows and scheduled tasks!

  1. Follow our Create your first agent guide on how to create an agent.
  2. In the ‘Agent settings’, scroll down to the ‘Add capabilities’ section and turn on the Toggl Track capability. You can choose what individual Toggl capabilities to turn on and off.
  3. Once the settings have been selected, begin prompting the agent of the workflow you’d like to achieve with Autohive and Toggl Track!

Available capabilities

Time Entry Management

  • Create Time Entry: Generate time entries with precise start/stop times, project association, and descriptions
  • Project Tracking: Associate time entries with specific projects and tasks for organized time management
  • Billable Time Tracking: Mark time entries as billable for accurate client invoicing and revenue tracking
  • Running Time Entries: Start ongoing time entries that can be stopped later through automation

Advanced Time Tracking Features

  • Tag-Based Organization: Categorize time entries with tags for detailed reporting and analysis
  • Task-Specific Tracking: Link time entries to specific tasks within projects for granular time management
  • User Assignment: Create time entries for specific team members and users
  • Description Automation: Automatically generate meaningful descriptions for time entries based on workflow context

Workflow Integration

  • Event-Triggered Tracking: Start time tracking automatically based on external events or triggers
  • Meeting Time Tracking: Automatically create time entries for calendar events and meetings
  • Task Completion Tracking: Log time when tasks are completed in other project management tools
  • Automated Time Reports: Generate time summaries and reports based on automated tracking data

Key features

Flexible Time Entry Creation

  • Support for both fixed time periods (start/stop times) and duration-based entries
  • Running time entry support for real-time tracking that can be stopped later
  • UTC time handling for accurate global time tracking
  • Automatic integration identification for Toggl API compliance

Comprehensive Project Management

  • Project and task association for organized time tracking
  • Billable hour categorization for client work and revenue tracking
  • Tag-based organization for detailed time analysis and reporting
  • Team member assignment for collaborative time tracking

Automation-Friendly Design

  • API token authentication for secure, automated access
  • Webhook and trigger-based time entry creation
  • Integration with external calendars, task managers, and project tools
  • Batch time entry creation for efficient workflow automation

Professional Time Tracking

  • Detailed descriptions for context and project documentation
  • Professional time reporting for client communication and invoicing
  • Integration with billing and accounting workflows
  • Compliance with professional time tracking standards

Common use cases

Automated Meeting Time Tracking

  • Automatically create time entries when calendar meetings start and end
  • Track meeting time by project or client for accurate billing
  • Generate meeting time reports for team productivity analysis
  • Coordinate meeting time tracking across multiple team members

Project-Based Time Automation

  • Start time tracking when tasks are assigned or started in project management tools
  • Automatically stop time tracking when tasks are completed or submitted
  • Track time spent on different phases of project work
  • Generate project time summaries and progress reports

Client Work and Billing Automation

  • Automatically track billable hours for client projects and tasks
  • Generate detailed time reports for client invoicing and billing
  • Categorize time by client, project, and billing rate
  • Create audit trails for professional service billing

Team Productivity Tracking

  • Track team activity and productivity through automated time entries
  • Generate team time reports and performance metrics
  • Monitor project time allocation and resource utilization
  • Create time-based insights for project planning and estimation

Development and Creative Work

  • Track time spent on development tasks, code reviews, and debugging
  • Monitor creative work sessions and design iterations
  • Generate development time reports for project estimation
  • Track time across different development phases and activities

Time entry configuration

Time Period Management

  • Start and Stop Times: Specify exact UTC timestamps for precise time tracking
  • Duration-Based Entries: Create entries with specific durations in seconds
  • Running Entries: Start ongoing time tracking with duration = -1 that can be stopped later
  • Time Zone Handling: Automatic UTC conversion for global team coordination

Project and Task Organization

  • Workspace Association: All time entries are created within specific Toggl workspaces
  • Project Linking: Associate time entries with projects for organized time management
  • Task Assignment: Link time entries to specific tasks within projects
  • Category Management: Use tags and categories for detailed time analysis

Billing and Revenue Tracking

  • Billable Hour Tracking: Mark time entries as billable for client work and invoicing
  • Client Association: Organize time entries by client and project for accurate billing
  • Rate Management: Integration with Toggl’s project and client rate settings
  • Invoice Preparation: Generate time data for professional invoicing and billing

Integration best practices

Accurate Time Tracking

  • Use descriptive time entry descriptions for context and documentation
  • Consistently tag time entries for better reporting and analysis
  • Associate time entries with appropriate projects and tasks
  • Maintain accurate start and stop times for professional time tracking

Workflow Efficiency

  • Automate repetitive time tracking tasks through workflow triggers
  • Batch create time entries for similar activities and recurring tasks
  • Use running time entries for long-duration work sessions
  • Integrate time tracking with existing project management workflows

Team Coordination

  • Standardize time tracking practices across team members
  • Use consistent project and task structures for team time tracking
  • Generate regular time reports for team productivity analysis
  • Coordinate time tracking with team scheduling and availability

API integration details

Authentication

  • API token-based authentication using Toggl’s official API
  • HTTP Basic Authentication with API token as username
  • Secure token storage and transmission
  • Automatic integration identification for API compliance

Data Accuracy

  • UTC time handling for accurate global time tracking
  • Precise duration calculations and time period management
  • Consistent data formatting and structure
  • Error handling and validation for reliable time tracking

Disconnect the integration

Important: Disconnecting stops data synchronization but preserves existing data in both systems.

  1. Navigate to Your user profile -> Connections or Your workspace -> Manage workspace
  2. Find the Toggl Track Integration
  3. Click Disconnect and confirm

Data Impact: Existing data remains unchanged in both systems, but sync stops and Autohive loses Toggl API access.

Remove access

From Toggl: You can regenerate your API token in your Toggl Profile settings to revoke access for all connected applications