The Autohive Google Tasks integration connects your Google Tasks with Autohive’s automation platform, enabling:

  • Task list management - Access and browse all task lists with pagination support for efficient organization
  • Task operations - Create, read, update, and delete tasks with comprehensive CRUD capabilities
  • Due date tracking - Set and manage task deadlines with RFC 3339 date format support
  • Status management - Track task completion status with needsAction and completed states
  • Subtask organization - Create hierarchical task structures with parent-child relationships
  • Task positioning - Move tasks to specific positions within lists or convert to subtasks
  • Pagination support - Handle large datasets with up to 2,000 task lists and 20,000 tasks per list

Install the integration

  1. Log in to Autohive and navigate to Your user profile > Connections or Your workspace -> Manage workspace

  2. Locate the Google Tasks Integration card and click Connect

    List of integrations in Autohive

  3. Select your Google account and click Choose Account

  4. Review and approve permissions. Autohive requests access to:

    Ensure you approve the permissions required in order for the integration to function as expected.

  5. Confirm installation - you’ll be redirected to Autohive with “Connected” status displayed

Use the integration

You can now use the integration with your agents, workflows and scheduled tasks!

  1. Follow our Create your first agent guide on how to create an agent.
  2. In the ‘Agent settings’, scroll down to the ‘Add capabilities’ section and turn on the Google Tasks capability. You can choose what individual Google Tasks capabilities to turn on and off.
  3. Once the settings have been selected, begin prompting the agent of the workflow you’d like to achieve with Autohive and Google Tasks!

Available capabilities

Task List Operations

  • List Task Lists: Browse all task lists with pagination support for viewing up to 2,000 lists
  • Get Task List: Retrieve detailed information about specific task lists including metadata and timestamps
  • Task List Discovery: Access all user-created and default task lists for comprehensive task organization

Task Management

  • Create Task: Generate new tasks with titles, notes, due dates, and completion status
  • List Tasks: Browse all tasks in a task list with filtering by completion status and due date ranges
  • Get Task: Retrieve complete task details including all properties and metadata
  • Update Task: Modify existing tasks by changing title, notes, due dates, or completion status
  • Delete Task: Permanently remove tasks from task lists when no longer needed

Task Organization

  • Subtask Creation: Organize tasks hierarchically by creating parent-child relationships
  • Task Positioning: Move tasks to specific positions within lists using previous sibling references
  • Task Movement: Relocate tasks between top-level and subtask positions dynamically
  • Parent Assignment: Convert regular tasks to subtasks by assigning parent task identifiers

Advanced Filtering

  • Completion Status: Filter tasks by needsAction or completed status for focused views
  • Due Date Ranges: Query tasks within specific date ranges using dueMin and dueMax parameters
  • Hidden Tasks: Control visibility of cleared/hidden tasks with showHidden parameter
  • Pagination: Navigate large task collections with configurable page sizes up to maximum limits

Key features

Comprehensive CRUD Operations

  • Full create, read, update, and delete support for tasks with all standard properties
  • Task list browsing and access for discovering available organization structures
  • Flexible task positioning and hierarchy management for complex task organization
  • Atomic operations ensuring data consistency and reliable task state management

Hierarchical Task Structures

  • Parent-child relationships for breaking down complex tasks into manageable subtasks
  • Unlimited nesting depth for detailed task breakdown and organization
  • Sibling positioning for custom task ordering within lists and subtask groups
  • Dynamic reorganization capabilities for adapting to changing priorities

Date and Status Tracking

  • RFC 3339 date format support for standardized due date representation
  • Two-state status model with needsAction and completed for simple workflow tracking
  • Date range filtering for finding tasks within specific timeframes and deadlines
  • Completion timestamp tracking for monitoring when tasks were finished

Efficient Data Access

  • Pagination with configurable page sizes for optimal performance and memory usage
  • Maximum capacity of 2,000 task lists and 20,000 tasks per list for enterprise needs
  • Filtering options to reduce data transfer and focus on relevant tasks
  • Token-based pagination for reliable navigation through large result sets

Common use cases

Project Task Automation

  • Automatically create project tasks from external project management systems and triggers
  • Update task status based on workflow completion and external system events
  • Generate task lists for new projects with predefined templates and structures
  • Synchronize task completion across multiple platforms and tools

Deadline and Reminder Management

  • Create tasks with due dates automatically from calendar events and deadlines
  • Generate reminder tasks for recurring activities and scheduled reviews
  • Track upcoming deadlines by filtering tasks within specific date ranges
  • Update due dates dynamically based on project timeline changes

Team Coordination Workflows

  • Create shared tasks for team members based on assignment and delegation triggers
  • Track team task completion and generate status reports automatically
  • Coordinate project milestones through automated task creation and updates
  • Generate daily or weekly task summaries for team standups and reviews

Personal Productivity Automation

  • Auto-create tasks from emails, notes, and other content sources
  • Mark tasks complete automatically when external conditions are met
  • Organize tasks into subtask hierarchies for complex project breakdown
  • Generate recurring task lists for habits and routine activities

Cross-Platform Task Synchronization

  • Sync tasks between Google Tasks and other task management platforms
  • Create Google Tasks from external triggers and workflow events
  • Update task status based on completion in other systems
  • Maintain unified task lists across multiple productivity tools

Task properties and constraints

Task Field Specifications

  • Title: Maximum 1,024 characters for task name and summary
  • Notes: Maximum 8,192 characters for detailed task descriptions and context
  • Due Date: RFC 3339 timestamp format with date-only precision (time component ignored)
  • Status: Binary state of needsAction or completed for simple workflow tracking

Task List Limits

  • Maximum Task Lists: 2,000 task lists per user account
  • Maximum Tasks: 20,000 non-hidden tasks per individual task list
  • Pagination: Configurable page sizes with token-based navigation for large datasets
  • Hidden Tasks: Completed tasks can be hidden/cleared from view while remaining in list

Task Hierarchy

  • Nesting: Unlimited depth for subtask organization and task breakdown
  • Parent Reference: Use parent parameter to create subtasks under existing tasks
  • Positioning: Use previous parameter to place tasks relative to siblings
  • Top Level: Omit parent parameter to create or move tasks to top level of list

Date formatting and status

RFC 3339 Date Format

  • Standard format: YYYY-MM-DDTHH:MM:SS.sssZ for due dates and timestamps
  • Date-only usage: Time component is discarded, only date is used for task deadlines
  • Timezone handling: Dates are stored in UTC but displayed in user’s local timezone
  • Example: "2024-12-31T00:00:00.000Z" represents December 31, 2024 deadline

Task Status States

  • needsAction: Task is active and requires completion (default state for new tasks)
  • completed: Task is finished and marked as done with completion timestamp recorded

Status Workflows

  • Create tasks with initial needsAction status for active to-do items
  • Update status to completed when tasks are finished through automation
  • Filter by status to view only active tasks or completed tasks separately
  • Track completion patterns and productivity metrics using status transitions

API integration details

Authentication and Security

  • OAuth 2.0 integration with Google Tasks API using platform authentication
  • Secure token management with automatic refresh capabilities for continuous access
  • Encrypted data transmission and storage complying with Google’s security standards
  • User-scoped permissions for appropriate access control and privacy protection

Data Operations

  • JSON request and response format for consistent data structure and parsing
  • RESTful API design following Google’s standard API conventions
  • Comprehensive error handling with detailed error messages and status codes
  • Atomic operations ensuring data consistency and preventing partial updates

API Limits and Quotas

  • Rate limits managed automatically by Google Tasks API infrastructure
  • Daily quota allocations based on Google Cloud project settings
  • Request batching capabilities for efficient multi-operation execution
  • Fair usage policies ensuring reliable service for all users

Disconnect the integration

Important: Disconnecting stops data synchronization but preserves existing data in both systems.

  1. Navigate to Your user profile -> Connections or Your workspace -> Manage workspace
  2. Find the Google Tasks Integration
  3. Click Disconnect and confirm

Data Impact: Existing data remains unchanged in both systems, but sync stops and Autohive loses Google Tasks API access.

Uninstall the app

From Google: Go to your Google Account settings > Security > Third-party apps with account access > Find Autohive and revoke access